What to put on a contractor invoice
Typical line items for this kind of work:
- Labour – 3 days
- Materials (see attached list)
- Equipment hire
- Waste removal
Write each line so your client can see exactly what they’re paying for. A specific description gets paid faster than a vague one.
Invoicing tips for contractors
- Separate labour and materials so customers can compare against your estimate.
- For large jobs, invoice progress payments at agreed stages.
- Reference the original quote number on your invoice.
- Document any extra work the customer approved as its own line.
How to use this template
- Add your logo and business details at the top.
- Enter your client’s details under “Bill To”.
- Replace the example lines with your actual work, quantities and rates.
- Add tax or a discount if needed, and your payment details in Notes.
- Download the PDF and send it. The invoice is saved in History for next time.
Frequently asked questions
How do I invoice for progress payments?
Create an invoice at each agreed stage, list the stage completed, and record earlier payments under “Amount Paid” on the final invoice.
Should I mark up materials?
Many contractors add a handling markup on materials. Be consistent and make sure it matches what you quoted.
Is it really free?
Yes. You can create and download as many documents as you like without paying and without creating an account.
Where is my data stored?
Everything you type stays in your own browser. Drafts and your history are saved locally on this device, so nothing is uploaded to our servers.