What is a quote?
A quote (or quotation) is a fixed price you offer a customer for a specific job before any work starts. Once the customer accepts it, you’re generally expected to deliver at that price, unlike an estimate, which is an approximate figure that may change.
How to write a quote
- Add your logo and business details so the quote looks official.
- Enter the customer’s name and address under “Bill To”.
- Give the quote a number and date. Use the “Due Date” field (relabel it “Valid Until”) to show when the offer expires.
- Break the job into clear line items: materials, labour and any extras.
- Add tax and any discount you’re offering.
- Spell out what’s included and excluded in the Terms box, then download the PDF.
Tips for quotes that win work
- Be specific. “Install 2 ceiling fans incl. wiring” beats “Electrical work”.
- Set an expiry date. 14–30 days protects you if material prices rise.
- State the payment terms up front, such as a deposit percentage and when the balance is due.
- Follow up. When the client accepts, turn the quote into an invoice using the same line items.
Frequently asked questions
How long should a quote be valid?
Most businesses use 14 to 30 days. Use a shorter period if your material or supplier costs change often.
Is a quote legally binding?
Once a customer accepts a quote it can form part of a contract in many places. Rules vary by country, so state your terms clearly and seek local advice if unsure.
How do I turn a quote into an invoice?
Open the quote from History, copy the line items into the Invoice Generator, and give it an invoice number.
Is it really free?
Yes. You can create and download as many documents as you like without paying and without creating an account.
Where is my data stored?
Everything you type stays in your own browser. Drafts and your history are saved locally on this device, so nothing is uploaded to our servers.