Invoice vs. receipt: what’s the difference?
An invoice asks for payment; a receipt confirms that payment has been received. You send an invoice before you’re paid and a receipt after. Many businesses send both: the invoice to request money, then a receipt once it arrives.
How to write a receipt
- Enter your business name and contact details at the top.
- Add the customer’s name under “Bill To” (optional for walk-in sales).
- Give the receipt a number and set the date of payment.
- List the items or services that were paid for.
- Enter the amount received in “Amount Paid”. If the customer paid in full, the balance due shows zero.
- Use the Notes field to record the payment method, such as “Paid by card” or “Paid via bank transfer”.
What to include on a receipt
- Receipt number and date of payment
- Seller’s name and contact details
- What was purchased, with quantity and price
- Tax charged, if any
- Total paid and payment method
Tip: rename the “Balance Due” label to “Amount Received” if you prefer. All labels are editable.
Frequently asked questions
Can I make a receipt for a cash payment?
Yes. Enter the amount under “Amount Paid” and write “Paid in cash” in the Notes field.
Can I make a receipt for a partial payment?
Yes. Enter the amount actually received under “Amount Paid” and the receipt will show the remaining balance due.
Do I need a receipt number?
It isn’t always required, but numbering receipts makes your records much easier to keep and to match against payments.
Is it really free?
Yes. You can create and download as many documents as you like without paying and without creating an account.
Where is my data stored?
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