What to put on a graphic designer invoice
Typical line items for this kind of work:
- Logo design – 3 concepts
- Brand guidelines document
- Social media templates (10)
- Additional revision round
Write each line so your client can see exactly what they’re paying for. A specific description gets paid faster than a vague one.
Invoicing tips for graphic designers
- State how many revision rounds are included, and bill extras as their own line.
- Note when usage rights and final files pass to the client, such as “on receipt of full payment”.
- Bill stock images or font licences as separate lines.
- Add your logo, because your invoice is part of your portfolio.
How to use this template
- Add your logo and business details at the top.
- Enter your client’s details under “Bill To”.
- Replace the example lines with your actual work, quantities and rates.
- Add tax or a discount if needed, and your payment details in Notes.
- Download the PDF and send it. The invoice is saved in History for next time.
Frequently asked questions
When should designers send the final files?
Many designers send watermarked or low-resolution previews first and release final files once the invoice is paid.
How do I invoice for revisions?
Include the agreed number of rounds in the main fee and add a separate line for each extra round.
Is it really free?
Yes. You can create and download as many documents as you like without paying and without creating an account.
Where is my data stored?
Everything you type stays in your own browser. Drafts and your history are saved locally on this device, so nothing is uploaded to our servers.