What to put on a plumber invoice
Typical line items for this kind of work:
- Call-out fee
- Labour – 2 hours
- Replacement parts (valve, fittings)
- Emergency / out-of-hours surcharge
Write each line so your client can see exactly what they’re paying for. A specific description gets paid faster than a vague one.
Invoicing tips for plumbers
- Show the call-out fee as its own line so it’s not a surprise.
- List parts individually, since customers often want to know what was replaced.
- Note any warranty on parts and labour in the Terms.
- Take payment on the spot when you can and issue a receipt.
How to use this template
- Add your logo and business details at the top.
- Enter your client’s details under “Bill To”.
- Replace the example lines with your actual work, quantities and rates.
- Add tax or a discount if needed, and your payment details in Notes.
- Download the PDF and send it. The invoice is saved in History for next time.
Frequently asked questions
Should plumbers charge a call-out fee?
Many do, to cover travel and diagnosis. Make it clear when booking and list it on the invoice.
Can I invoice on site?
Yes. The generator works on your phone, so you can create and send the PDF before you leave.
Is it really free?
Yes. You can create and download as many documents as you like without paying and without creating an account.
Where is my data stored?
Everything you type stays in your own browser. Drafts and your history are saved locally on this device, so nothing is uploaded to our servers.